Administrative Coordinator job in Nashville, TN
Nashville, TN CorTech LLC
| Job Ref: | 372056 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 21.00/Per Hour |
| Remote: | No |
Location |
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| City: | Nashville, TN |
| Post Code: | 37203 |
| Map: |
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Description |
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JobsRUs.com is seeking to hire an Administrative Coordinator for our client in Nashville, TN! Benefits Available! Weekly Pay! 3 Month Contract Pay Rate - $21/hr 1st Shift: Monday-Friday, 8am-5pm Job Description This position is an administrative staff position in the Risk & Insurance Department. The Administrative Coordinator handles routine and advanced duties for department executives and other professionals. The Administrative Coordinator will be responsible for the standardization, implementation and ongoing management of departmental processes and improvements. The Administrative Coordinator also performs daily administrative and clerical tasks such as coding and data entry, file organization, correspondence management, reporting and document preparation, communications, calendar and schedule maintenance, meeting organizer, supply and inventory management, executive travel arrangements, training and coaching of lower level staff and offers general support to departmental staff. The Administrative Coordinator interacts with people from a wide variety of levels, from client to management and other corporate executives. Working closely with senior leadership, the Administrative Coordinator will handle higher-level responsibilities and confidential duties and serve as a liaison between management and staff. The Administrative Coordinator will need multi-tasking and various other skills commensurate with handling high-level responsibilities and to ensure the seamless operation of the department. Major Responsibilities Quality · Ensure standardized and consistent approach relating to participation and implementation of departmental processes and improvements. · Utilizes analytical and critical thinking skills to lead and manage process standardization, workflow and automating efforts. · With direction and supervision, participates in multi-disciplinary teams to assist in development of appropriate strategies, plans, tools and approaches to ensure successful analysis and implementation of departmental coding, metrics, reports and processes. · Utilize various software, including Microsoft Word, Excel and Outlook to create and edit reports, emails, memos, documents and other communications as directed. · Prepare Power Point and other presentations, etc., as directed. · Conduct claim reviews and file audits for coding, reporting and data integrity purposes in electronic claims system. · Complete special projects / data entry as assigned. · Management of incoming claims litigation correspondence and notation in electronic claims system. · Schedule monthly/quarterly/bi-annual conference calls with Facility, Division and Corporate Executives as requested. · Manage and update Distribution Lists as requested. · Manage hospital access, use and reporting resources and tools for HCI incentive programs. · Event Planning: Coordinate Conferences, Orientations, Educational Webinars, including, but not limited to, dissemination of invitations, reserving conference rooms, reserving hotel rooms, catering, managing registration and conference materials, downloading recordings, etc. · Manage multiple calendars, make appointments, schedule calls and reserve meeting space as directed. · Answering incoming phone calls, directing calls to appropriate people and accurately taking messages. · Management of incoming and outgoing mail ensuring proper delivery and dissemination. · Greeting visitors and directing them to the appropriate place. · Serve as a resource and field department inquiries. · Create and maintain filing systems, both electronic and physical, and ensure confidentiality and security of same. · Obtain internal and external feedback on process activities to continuously improve output. Service · Make travel arrangements and create trip itineraries. · Submit expense reports with supportive documentation for uploading via Concur system. · Operate copy equipment, fax machines, printers and other equipment as necessary. · Upload invoices, forms and other documents in DocuSign for approval. · Order supplies and maintain office inventory. · Reconcile travel expenses with appropriate claim files. · Perform other duties as assigned by department leadership. People · Build and maintain effective, efficient and respectful working relationships with department leadership, staff, other corporate departments, field representatives, and clients. · Track and report staff time off (PTO) and compliance with company programs. · Assist with new hire orientation including coordination of company issued equipment. · Participate in committees or task forces as assigned. Education and Experience ? Bachelor's or Associate?s degree is preferred. ? 5+ years of experience in handling routine and advanced administrative tasks with strong understanding of office and business management is required. · Executive level experience and knowledge of hospital and healthcare operations is preferred. Required Skills · Proficient computer skills with expert knowledge of Microsoft Office (e.g. word processing with Word, use of Excel spreadsheets, Power Point presentations, internet searches, and database competency. · Excellent time management and organization skills, especially the ability to multitask and prioritize. · Demonstrated effective and professional verbal communication skills, including being able to communicate topics clearly and effectively across department lines; working inside peer groups and receiving guidance from supervisor and other departmental leadership. · Professional writing capabilities, including emails, memos, letters and other technical and industry-related reports, documents and correspondence. · Project management skills, like process implementation and improvement, goal-setting, organizational software, data entry and strategic planning. · Great customer service and interpersonal skills, including being able to communicate with all levels of employees, vendors, clients and guests. · Possess critical thinking, analytical, problem-solving and decision-making skills, plus exceptional attention to detail. · Technical aptitude to learn and adapt to new industry processes, applications and tools. · Working knowledge of insurance, finance and claims processes within a healthcare system. · Service and Quality Excellence: Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients. · Honor our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion, and mutual respect. · Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, and community. · Attain and Leverage Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of the company. · Lead and Develop Others: Ability to lead others to accomplish organizational goals and objectives; provide meaningful coaching and mentoring to increase the capabilities of individuals and teams and drive employee engagement. · Communicate with Impact: Ability to deliver information (both oral and written) in a clear, concise, and compelling manner to effectively engage others and achieve desired results. · Achieve Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance, and enable desired behaviors. · Drive Execution and Financial Results: Ability to commit to the success and financial wellbeing of the company by challenging others to excel and hold themselves and others accountable for achieving results. | |
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