Remote Administrative Assistant job in Seattle, WA
Vacancy has expired
Seattle, WA CorTech LLC
| Job Ref: | 371144 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 45.00/Per Hour |
| Remote: | No |
Location |
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| City: | Seattle, WA |
| Post Code: | 98101 |
| Map: |
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Description |
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JobsRUs.com is seeking to hire an Administrative Assistant for our client! Benefits Available! Weekly Pay! Remote Position! 5 Month Contract Pay Rate - $45/hr 1st Shift: Monday-Friday, 8am-5pm PST, must be located in PST or MST Job Description Performs a variety of administrative functions in support of 2 leaders in the AI org plus their teams. Requires professionalism, discretion, sound judgment, and prompt responsiveness in a fast-paced, remote environment. The role requires the ability to manage competing priorities, work independently, and collaborate effectively across teams. Primarily responsible for managing calendars of the two executives, coordinating meetings, preparing and submitting expense reports, and arranging travel when applicable. Manages incoming requests and inquiries and routes information appropriately. Assists with meeting preparation, including agendas, materials, notes, and follow-ups. Supports coordination of team meetings, offsites, and events. May assist with drafting or formatting communications, basic research, procurement-related tasks, or small administrative projects depending on assignment scope. Partners closely with other administrative professionals, shared services teams, and cross-functional stakeholders to ensure smooth day-to-day operations. Maintains confidentiality and exercises discretion when handling sensitive information. Experienced working remotely and supporting leaders asynchronously across time zones. Proficient with standard productivity and collaboration tools, including calendar, document management, expense, and communication platforms (e.g., Google Workspace, Microsoft Office, Slack, Zoom). Utilizes available tools and technologies, including AI-enabled productivity tools when appropriate, to improve efficiency, organization, and workflow effectiveness. Has knowledge of commonly used concepts, practices, and procedures related to administrative support. Level of experience and degree of independence will vary based on assignment and internal Administrative Assistant level selected. May work under general direction while exercising judgment appropriate to the scope of the engagement. Has experience providing remote support and working asynchronously. Comfortable adopting new tools and technologies, including AI-enabled productivity features, to support administrative workflows and operational efficiency. Other Technical Tools & Systems ? Zoom -Must be able to act as a Zoom delegate (requires upgraded license). ? Slack- Used for internal communication across AI/tech teams. AI Related Tools Because this role supports the AI organization, It would be helpful if admin has comfort with: ? ChatGPT ? Google Gemini ? Glean General ability to use AI tools to streamline tasks Experience Level ? Minimum 5 years of experience supporting VP level or above ? Supporting a Senior Director at a large company is acceptable since it mirrors VP level scope. Type of Companies Must have supported executives in a mid to large sized tech environment - Larger or mid sized tech provides the complexity and cross functional dynamics they need Supporting Multiple Executives ? Familiar with cross functional navigation, political dynamics, and scheduling across senior leadership levels. Remote & Asynchronous Support ? Experience supporting leaders remotely and working asynchronously, as the team is distributed. | |
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